Your executive deals with one team. Behind it, we coordinate specialists in accounting, legal, technology, projects and media.
Talk to usSpeak to Mr Neo Ramosamo, Managing Director, about how Shadow Ventures can take over your organisation's administration.
Most member-based organisations are led by volunteers or elected executives with full-time jobs. Records, collections and meetings then depend on a few people and are disrupted whenever leadership changes. Shadow Ventures keeps your administration running, whoever is in office.
About usProfessionals in our group
Specialist partner companies
Administrative services
Types of organisation served
From membership records and collections to accounting, legal and technology, every service has an owner, a deadline and a monthly report.
Registration, renewals, enquiries, the membership database, member cards and monthly statistics.
Deduction code schedules, debit orders, invoicing, receipting and arrears follow-up.
Executive meetings, minutes, resolutions, AGMs, elections and constitution compliance tracking.
Bookkeeping, monthly management accounts, tax compliance and audit preparation through a BICA-licensed firm.
Websites, business email, member portals, online payments and digital forms.
Constitutions, policies, regulatory compliance and contract review with a registered law firm.
Any organisation that exists for its members and needs reliable administration behind it.
Membership drives, deduction codes, collective-agreement records, branch coordination and member benefit schemes.
Member registers, annual renewals, CPD records, conferences and stakeholder correspondence.
Subscriptions, events, member communication, minutes and simple, transparent accounts.
Member shares and contributions, statutory records, AGMs, financial statements and audit preparation.
Player and member registration, fees, fixtures support, sponsorship administration and media.
Part-time leaders, lost records, late subscriptions, missed audit deadlines and the cost of a full-time office are common problems. This is what changes with Shadow Ventures.
One shared professional team instead of a full in-house office.
Processes, records and systems that outlast any term of office.
Monthly reports and clear accounts the executive and members can trust.
Statutory, audit and governance requirements tracked and met.
Leaders spend their time on members, growth and representation.
Member data is protected and used only for the client's purposes.
Every engagement is run as a managed project, from the first meeting to a steady monthly service.
We meet the executive, review current records, systems and pain points, and agree priorities.
A tailored scope, service levels and fee, captured in one service agreement.
Records and data are migrated, systems set up, members informed and staff introduced.
Day-to-day administration with a monthly report on membership, finance and activity.
Quarterly reviews with the executive to adjust services and plan ahead.
Handover option: if your organisation later builds its own office, we document every process and train your staff so the transition is smooth.
Choose the level of support that fits your organisation today, and scale up as you grow.
Core secretariat
Full back office
For specific needs
Pricing is a monthly fee per member or a fixed monthly retainer, depending on the size and needs of your organisation. Out-of-pocket expenses are billed separately with prior approval.
Tell us about your organisation and we will arrange a first meeting with your executive to review your records, systems and priorities.
Through our group of companies, we have delivered administrative, secretariat and project services to organisations including:
Secretariat office since the Union's inception, and its strategic development partner.
All administrative tasks, membership and event management services.
Research and data collection, case and donations systems, rapporteuring, IT and social media.
Consultancy services for job descriptions and grading.
Project managers since 2018; grew the project into a multimillion Pula event.
Set-up support in Botswana; current company secretaries and remote office.
Shadow Ventures leads and coordinates a group of sister companies and a trusted legal partner, each a specialist in its field.
Business support and advisory: secretariat services, strategic planning, governance and risk management.
A BICA-licensed accounting firm providing accounting and tax services.
Web hosting, domains and software development.
Project management consultancy: planning, delivery and reporting of projects and events.
Multimedia production: design, photography, video and event coverage.
A registered law firm providing legal advice, governance documents and contract support.